How your personal information is used by Ocean Telecom (UK) Ltd When you place an order with Oceantele.com, we need to collect certain information to be able to process your order. What we need varies depending on the items you have ordered, and the pages you are asked to complete will vary accordingly. The information is sent to us via an SSL encrypted server. This information will form part of a permanent record of your dealings with Oceantele.com.When you email us, we may ask for certain information to be able to check this record and answer your questions quickly and accurately. When you contact us, in any way, we may make a note of this contact if it is relevant to your permanent record. This allows us to provide a higher level of ongoing customer care.
We will keep your personal details, given to us by you or others during your relationship with us and other companies in the Ocean Telecom (UK) Ltd Group plc group of companies.
- details you give us on application forms or during conversations with you on the telephone or at any of our stores,
- details you give us so that we can provide you with goods and services,
- details we receive from credit reference and fraud detection agencies.
You agree that we may use and update this centrally held information:
- for credit and credit related services and to manage your accounts;
- to provide you with other services;
- to identify other products and services which might be suitable for you;
- to recover debts;
- to prevent and detect fraud;
- to update our records about you;
- to prevent money laundering; and
- to check your identity.
You agree that we may use your personal information to make a credit check on you before we provide you with any services. These searches will be recorded by the credit reference agencies. We may disclose information about how you run your accounts to the credit reference agencies. We and other organisations may also use credit reference agency and fraud prevention agency records that we receive about you, people financially linked to you and others in your household to help make decisions about you and them.
We may also use your information for research and statistical analysis with the aim of improving our services.
When assessing an application, we may use automated decision-making systems.
If you request it, on payment of a fee, which is currently £10, we will provide you with a copy of the personal information to which you are entitled that we hold about you.
The information we hold about you is confidential. We will only disclose it outside the Ocean Telecom (UK) Ltd Group when:
- you give us your consent,
- it is needed by certain reputable third parties involved in running accounts and/or providing services for you (for example, credit reference agencies who do credit checks for us),
- in order to obtain professional advice,
- we or others need to investigate or prevent crime (e.g. to fraud prevention agencies),
- the law permits or requires it, or any regulatory or governmental body requests or requires it, even without your consent, or,
- there is a duty to the public to reveal the information.
We may administer your account and provide other services from centres in countries outside Europe that do not always have the same standard of data protection laws as the UK. However, we will have a contract in place to ensure that your information is adequately protected, and we will remain bound by our obligations under the Data Protection Act even when your personal information is processed outside Europe.
How to request a copy of the information we hold about you
The Data Protection Act gives you the right to see personal information we hold about you.
If you want copies of this information you need to send us a written request with the following information:
- Your full name and address
- Your Ocean Telecom (UK) Ltd/Oceantele.com account number
- A cheque for £10 (admin charge) made payable to ‘The Ocean Telecom (UK) Ltd’
- A copy of one these proofs of identity:
- Birth certificate
- Driver’s licence
- Credit or debit card statement
- Utility bill showing the same name and address as on our records (but not a TalkTalk or Ocean Telecom (UK) Ltd bill)
- Child benefit book
- Pension book
We recommend that the request is sent by Recorded Delivery, but this is not compulsory. We can accept postal orders but we do not take online payments.
What happens next?
Once we receive your request, along with your cheque and proof of identity, we’ll get back to you within 40 days.
We may monitor, record, store and use any telephone, email or other electronic communications with you for training purposes, so that we can check any instructions given to us and to improve the quality of our customer service.
We will monitor network traffic from time to time for the purposes of backup and problem solving and in order to ensure that you are not misusing any of the services provided to you.
Protecting your privacy
To the extent that sensitive personal data is processed about you, we will employ appropriate security measures given the nature of that data. However, you recognise that your use of the Internet and our website is entirely at your own risk. We have tried to create a secure and reliable website for our users. However, we have no responsibility or liability for the security of personal information transmitted via the Internet.
We may need to provide some of your personal information to third parties that we use for the purposes of delivering specific services to you (e.g. customer support, or a shipping company if you have asked us to send something to you).
Our website may provide links and banner advertisements to third party sites. Please note that we are not responsible for, and have no control over, information that is submitted to or collected by these third parties. Since we do not control those websites, you are responsible for reviewing and abiding by the privacy policies of these third party sites.
We may check what you have told us and share that information with fraud prevention agencies. It is important that you give us accurate information. If you give us false or inaccurate data and we suspect fraud we will record this at the fraud prevention agencies.
You are responsible for informing us that your personal details have changed: for example, a change of address or to your title. You confirm that you will inform us of any change to your personal information as soon as is reasonably practicable in order that we may update our records. Please note that notification of any change to your personal information must be in writing (to the address below), and should include your account and/or telephone numbers with us.
If you feel your privacy has been breached by us, then please write to:
Ocean Telecom (UK) Ltd
During your time on this site you will have the opportunity to consent to us contacting you by e-mail, phone, SMS or MMS from time to time occasionally about products and services which we, our subsidiary companies (including, without limitation, our insurance and fixed line telephony subsidiaries) and carefully selected third parties believe may be of interest to you. This will allow us to keep you up to date, and ensure you have all the information at your disposal to get the most out of your mobile life.
You may change your mind at any time by writing to us with your name and customer ID at:
Marketing Compliance Manager
Ocean Telecom (UK) Ltd
You must not use the services and/or network systems or any part thereof for fraudulent activities, or to breach another organisation’s security (cross-network hacking). This is an illegal act and prosecution under criminal law may result.
Please note that this policy will be reviewed, and may change, from time to time. The revised policy will be posted to this page so that you are always aware of the information we collect, how we use it and under what circumstances we disclose it.
Any decision made by us in relation to the services provided to you shall be final.